Use the Ctrl key (Command on a Mac) to select non-contiguous cells. Right-click on one of the selected cells. On the pop-up menu, select Borders and Shading. Click the Page Borders tab and select Shading. In the drop-down menu under Fill. You Can Change the Text Background Color in OS X Mail. In Word 2003 and earlier, the Horizontal Line button in the Borders and Shading dialog opens this dialog. Word 2003 Horizontal Line dialog. This dialog offers a selection of plain and fancy lines that are actually graphic objects (the same graphics can be found by searching the clip art collection for “divider”).
In Microsoft Word, you can apply a background color to an entire table or even just to specific portions of a table. This is helpful when you want to highlight a portion of a table. For example, if you’re working with sales figures, you may want to apply a different color to a column, row, or cell that contains totals. Sometimes, tinted rows or columns are used to make a complex table easier to read.
Add a Table With Shading
Click the Insert tab on the ribbon and select the Tables tab.
Drag your cursor across the grid to choose how many rows and columns you want in the table.
In the Table Design tab, click on Borders.
Select a border style, size, and color.
Choose the borders you want to apply from the drop-down menu under Borders or click on Border Painter to draw on the table to indicate which cells should be colored.
Add Color to a Table With Borders and Shading
Highlight the cells you want to tint with a background color. Use the Ctrl key (Command on a Mac) to select non-contiguous cells.
Right-click on one of the selected cells.
On the pop-up menu, select Borders and Shading.
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Click the drop-down menu under Fill to open the color chart to select a background color.
From the Style drop-down menu select a tint percentage or a pattern in the chosen color.
Choose Cell in the Apply to drop-down box to apply the chosen color only to the highlighted cells. Selecting Table fills the entire table with the background color.
Click OK.
Add Color With Page Borders Design Tab
Click on the Design tab on the ribbon.
Highlight the table cells to which you want to apply the background color.
Click the Page Borders tab and select Shading.
In the drop-down menu under Fill, select a color from the color chart.
Select a percentage of tint or a pattern from the Style drop-down menu.
Leave the Apply to setting at Cell to add the background tint to the selected cells.
When a table has many rows and columns, it can be difficult to read. To make reading easier, you can add various types of shading to a table. For example, you can shade every other row with a color or pattern. Adding shading to a table can help make certain rows, columns, or cells—or the entire table—stand out in your document. For example, you could add shading to the header row of a table to make it distinctive. You can also change existing table shading, or remove it from the table altogether.
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The easiest way to add colored shading to a table is to use the Shading option on the Table Design tab.
Add or change shading in a table
Deleting Text
Select the cells you want to change:
To select an entire table, click in the table, and then click the Table Move Handle in the upper-left corner.
To select a row, column, cell, or group of cells, click and drag your mouse pointer to highlight the cells you want.
On the Table Design tab, click the arrow next to Shading.
Under Theme Colors or Standard Colors, select the shading color you want. Or, for more color options, click More Colors.
Remove shading from a table
Select the cells you want to change:
To select an entire table, click in the table, and then click the Table Move Handle in the upper-left corner.
To select a row, column, cell, or group of cells, click and drag your mouse pointer to highlight the cells you want.
On the Table Design tab, click the arrow next to Shading.
Click No Color.
See also
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Add, change, or remove the shading fill color for an entire table
On the View menu, click Print Layout.
Click the table.
Do one of the following:
To
Do this
Add or change the shading fill color
On the Tables tab, under Table Styles, choose any table style other than Table Grid.
Remove the shading fill color
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Add, change, or remove the shading fill color in specific table cells
On the View menu, click Print Layout.
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Select the cells by clicking the beginning of the cell in front of the text, or if it's an empty cell, in front of the end-of-cell mark .
Note: To view end-of-cell marks, on the Standard toolbar, click Show .
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Do one of the following:
To
Do this
Add or change the shading fill color
On the Tables tab, under Table Styles, click the arrow next to Shading, and then choose a fill color.
Remove the shading fill color
On the Tables tab, under Table Styles, click the arrow next to Shading, and then choose No Fill.
Add, change, or remove the shading fill color that is applied to specific text
On the View menu, click Print Layout.
Select the text.
Do one of the following:
To
Do this
Add or change the shading fill color
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On the Tables tab, under Table Styles, click the arrow next to Shading, and then choose a fill color.
Remove the shading fill color
On the Tables tab, under Table Styles, click the arrow next to Shading, and then choose No Fill.
Add, change, or remove a pattern fill for an entire table
On the View menu, click Print Layout.
Click the table.
Click the Table Layout tab, and then under Settings, click Properties.
Click Borders and Shading, and then click the Shading tab.
Do one of the following:
To
Do this
Add or change a pattern fill
Select the options that you want for Fill, Style, and Color, and then on the Apply to pop-up menu, click Table.
Remove a pattern fill
Under Fill, click No Fill, on the Style pop-up menu, click Clear, and then on the Apply to pop-up menu, click Table.
Add, change, or remove a pattern fill for specific table cells
On the View menu, click Print Layout.
Select one or more cells.
Click the Table Layout tab, and then under Settings, click Properties.
Click Borders and Shading, and then click the Shading tab.
Do one of the following:
To
Do this
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Select the options that you want for Fill, Style, and Color, and then on the Apply to pop-up menu, click Cell.
Remove a pattern fill
Under Fill, click No Fill, on the Style pop-up menu, click Clear, and then on the Apply to pop-up menu, click Cell.
Add, change, or remove a pattern fill applied to a paragraph
On the View menu, click Print Layout.
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Click anywhere in the paragraph.
Click the Table Layout tab, and then under Settings, click Properties.
Click Borders and Shading, and then click the Shading tab.
Do one of the following:
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Add or change a pattern fill
Select the options that you want for Fill, Style, and Color, and then on the Apply to pop-up menu, click Paragraph.
Remove a pattern fill
Under Fill, click No Fill, on the Style pop-up menu, click Clear, and then on the Apply to pop-up menu, click Paragraph.
See also